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Review, receive into system, and process purchase orders and invoices for payment, sending overages to purchasing for approval
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Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents
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Monitor/process accounts payable email account for invoices and other vendor correspondence
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Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors
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Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment
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Review problems with supervisor
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Monthly review and resolution of open purchase orders listed on report
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Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule
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Assist in implementation of accounts payable process improvements as needed
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Back up and assist with other departmental responsibilities as needed
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All other duties and responsibilities that may be required or requested to ensure prompt and accurate service in the accounts payable department and maintain a steady workflow
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All other duties assigned by the Superintendent or designee
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