Position Title: Student Services Records Manager

Salary Schedule: PCSD Classified

Department: Student Services

Job Code:

Reports To: Executive Director of Student Services

Work Schedule: Annual/8 hours per day

Grade/Level:  C2608

FLSA: Non-Exempt

Primary Function:   Manages and files ESEP records.  Ability to maintain information in a confidential manner.  Demonstrated proficiency in all components of ESEP procedures.  Ability to multi-task.  Knowledge of Records Management.

Office Environment

Dexterity of hands and fingers to operate a computer keyboard

Constant interruptions

Hearing and speaking to exchange information in person and on the telephone

Seeing to read a variety of materials

Sitting for extended periods of time

Bending at the waist, kneeling, or crouching to file materials

Minimum of a high school diploma or GED

Good written and oral communication

Knowledge of record-keeping and filing techniques

Proficient in Microsoft Word and Excel

Good organizational skills

Demonstrates prompt and regular attendance

Handles confidential information and sensitive situations with discretion

Processes records, including incoming records, records requests, etc.

Manages and files ESEP records

Maintains ESEP student records database

Maintains 504 plans and RTI plans

Adheres to legal statutes, organizational rules, and community standards

Assists with students' Medicaid records

Process documents for Medicaid compliance and billing

Assist with the collection of Medicaid, FFS and ACE data files

Coordinate destruction of records

Functions as a team member

Maintains successful working relationship with co-workers

Uses time efficiently and works without constant direction

Seeks to improve skills and knowledge

Other duties as assigned by the Superintendent or designee