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Position Title: Central Office Accounting Support - PO
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Salary Schedule: PCSD Classified
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Department: Business Services
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Job Code: 243101
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Reports To: Business Services Coordinator
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Work Schedule: Annual/8 hr.
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Grade/Level: BSACT
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FLSA: Non-Exempt
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Primary Function: Oral and written communication skills. Correct English usage, grammar, spelling, punctuation, and vocabulary. Interpersonal skills using tact, patience, and courtesy. Record-keeping and report preparation techniques. Modern office practices, procedures, and equipment. Maintain records and files.
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Working Conditions: Physical Demands:
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Office Environment
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Dexterity of hands and fingers to operate a computer keyboard
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Constant Interruptions
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Hearing and speaking to exchange information
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Seeing to read a variety of materials
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Sitting for extended periods of time
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Bending at the waist, kneeling, or crouching to file materials
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Qualifications:
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Minimum of a high school diploma or GED
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Must possess strong computer, typing, bookkeeping, and analytical skills
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Excellent communicator
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Ability to maintain confidentiality
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The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
Essential Functions:
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Review, receive into system, and process purchase orders and invoices for payment, sending overages to purchasing for approval
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Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents
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Monitor/process accounts payable email account for invoices and other vendor correspondence
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Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors
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Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment
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Review problems with supervisor
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Monthly review and resolution of open purchase orders listed on report
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Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule
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Assist in implementation of accounts payable process improvements as needed
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Back up and assist with other departmental responsibilities as needed
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All other duties and responsibilities that may be required or requested to ensure prompt and accurate service in the accounts payable department and maintain a steady workflow
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All other duties assigned by the Superintendent or designee
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- Applicants will be selected for interview. Please do not contact local schools.
- It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.
- Vacancies posted for a minimum of ten (10) calendar days. Emergency vacancies posted for a minimum of five (5) calendar days.
- Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.
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